Senior Administrative Specialist for editing charters and documents of eu-LISA departments

Ever dreamt of cooperating with a European Institution?

eu-LISA is the Agency of the European Union (EU) established to provide a long-term solution for the operational management of large-scale IT systems, which are essential instruments in the implementation of the asylum, border management and migration policies of the EU.

The Agency’s core mission is to be dedicated to continuously add value to Member States, supporting through technology their efforts for a safer Europe.

To support eu-LISA’s core administrative functions, non-ICT consultancy services are necessary to ensure the provision of deliverables in support of activities carried out by the Agency to ensure governance, planification, business continuity and internal control towards the execution of its mandate.

About the role

What will you do?

• Drafting and editing the charters of the Agency departments, units, sectors, and special functions;

• Liaising with other Units and Sectors to exchange information related to the drafting of the charters;

• Executing other tasks related to the documents.

• For the implementation of the above-mentioned tasks the following tools and documents will have to be used:

  • MS Office and MS SharePoint;

  • Organigrammes;

  • eu-LISA’s Establishing Regulation;

  • Processes and service description.

Key qualifications

• Higher education attested by a diploma OR a level of secondary education attested by a diploma giving access to post-secondary education;

• Minimum 4 years’ relevant professional experience, of which minimum 3 years’ experience in administration or human resources or finance or communications or event management or facilitation;

• Experience in the field of administrative work;

• Excellent usage of MS Office, in particular MS Excel;

• Ability to work under pressure and respond to changes in a rapidly evolving work environment;

• Ability to e

  xercise professional discretion in a highly confidential work environment;

• Ability to vooperate smoothly in the multicultural environment;

• Proven strong level of personal integrity;

• Supportive and helpful personality, with a cooperative and service-oriented attitude;

• Good communication and interpersonal skills;

• Proficiency in written and spoken English (level C1 or higher);

• Good level of Estonian language (level B2 or higher).